Компания CS

1 Property, Plant and Equipment Accounting (for Taxes and for Financial Reporting)

1.1. Keeping Property, Plant and Equipment and Intangible Assets Book

Each entry in the property, plant and equipment book contains all the details of an item of property, plant and equipment which are recorded in its inventory card. Such inventory card may be printed at any point of time.
In addition, for each item of property, plant and equipment, the following data are stored: a fiscal accounting group; cost information in fiscal accounting (i.e., records for taxes are kept itemwise in the subsystem, and may then be presented in reports in a grouped form); information about the possession of the item of property, plant and equipment by right of ownership.
The cost details are recorded in the domestic currency. Along with an obligatory materially accountable person and the location of operation, the subsystem keeps information about the company's employees who actually operate property, plant and equipment. All these details, as well as classification and amortization (depreciation) are also kept for intangible assets, as well as fixed tangible assets. At any time, the inventory book may also be printed.
The classification of property, plant and equipment includes:-

This book ensures, through standard capabilities of the ABS B2 interface, producing statistical data according to all these classifications, as well as with respect to any materially accountable person, location of operation, and other details of an item of property, plant and equipment provided for in the subsystem.

1.2. Property, Plant and Equipment Item Composition

For some items of property, plant and equipment, there may be kept their composition, the list of components with stating their name, description, value. The total value of said components may be less than the value of the item of property, plant and equipment. The list of components serves for internal accounting, is not used in reports, and is displayed as at the current point of time.

1.3. Operations

All the operations on property, plant and equipment and intangible assets in the subsystem are performed through a uniform interface of the master of performing operations on property, plant and equipment. Each operation may be performed on both a separate item of property, plant and equipment and on a group of property, plant and equipment selected using a filter installed by interface means (or on all property, plant and equipment if no filter is installed). As a result of operations, data about an item of property, plant and equipment in the database change, and an entry is made into the operation history.
This subsystem enables you to perform the following operations:-

- The straight-line method (with monthly depreciation); and
- The method of 100% amortization in the first month (for low value intangible assets only).
This subsystem enables you to calculate depreciation for those items of property, plant and equipment for which depreciation should be charged in a selected month successively month by month.
Depreciation sheets may be produced for any month for which depreciation was calculated.
Furthermore, the subsystem enables you to perform a quarterly calculation of depreciation for accounting for taxes successively quarter by quarter with a possible production of a depreciation sheet for any quarter for which depreciation was calculated. For property, plant and equipment in groups 1 to 4, calculation in accounting for taxes is performed in compliance with the methodology prescribed by the legislation.
Calculation is performed itemwise; the subsystem ensure the display of data of group accounting for taxes for 2, 3, 4 groups in a depreciation sheet.
For intangible assets, the following methods of amortization for accounting for taxes are provided for:-
- The method corresponding fully to that used in financial accounting (with monthly amortization);
- The straight-line method according to the amortization rate provided for financial accounting but with a quarterly amortization; and
- The quarterly method based on the value at the quarter beginning (the method prescribed by the legislation for property, plant and equipment in groups 1 to 4) but with a quarterly amortization rate established by the bank independently.

1.4. Reports

These include a turnover balance sheet for property, plant and equipment and an inventory sheet by date, are kept in accordance with accounting regulations (standards) for property, plant and equipment and intangible assets.

2 Materials Accounting

The subsystem ensures keeping records of materials and strict accountability forms. It may also be used for off-system records of materials in operation.

2.1. Materials Accounting Documents

A materials accounting document is designed to input and display inventory flow. The document contains the details of an inventory flow receipt voucher or a note-requisition such as the date, number, and the list of positions. Each position states material, quantity, price (price is kept in kopecks without kopeck fractions), total value for the position calculated automatically. Due to rounding errors, the total value for the position may differ from the product of price by quantity.
In order to print the document, a report is issued which report contains all the fields of the documents and corresponds to the form approved. In the subsystem, one source and one recipient of inventory are set for the documents. In particular, the receipt at the warehouse is reflected by a document with the supplier as the source and the warehouse as the recipient. The issuance from the warehouse in an accountable manner is reflected by a document with the warehouse as the source and the materially accountable person as the recipient. To distribute inventory by recipient, the document should be divided into multiple documents.

2.2. Operations

The subsystem enables the following operations to be performed:-

- Breakdown by VAT operation is available for receipt documents and enables you to create quickly a document which enters inventory into the warehouse taking VAT into account based on a paper note from the supplier in which the price and amounts by position are stated without VAT. With the assurance of the predetermined total amount of the document and of the correspondence of the document grand total to position sub-totals;
- Breakdown by Recipient operation serves to direct materials written-off or posted to various recipients including in a multiuser mode, if the user who inputs the document does not know a possible distribution by recipient while the user authorized to set distribution does not occupy himself/herself with document input.

2.3. Materials Book

For each warehouse and each materially accountable person, a materials book is kept in both quantity and value terms. A standard record card may be printed for any material as at any date based on any entry in this book. The subsystem supports materials writing-off in accordance with the FIFO method and an identified value of the relevant unit of inventory. Material revaluation at the warehouse/with a materially accountable person is possible.
A customizable principle of producing a material commodity number.
A special procedure of rounding in accounting for VAT in the event of writing-down is provided for which makes it possible, on the one part, to ensure balance in the company's bookkeeping and, on the other part, to ensure a mutual correspondence of physical accounting and value accounting.

2.4. Reports

The subsystem enables you to produce a note-requisition for the receipt of materials, to produce strict accountability forms write-off certificates. Receipt at the warehouse may be documented, in addition to the supplier's note, by a materials accounting receipt voucher. The production of sheets (turnover balance sheet and remains sheet) for materials in both quantity and value terms is available. These sheets are produced by identified value of inventory unit.

3. Accounting for Taxes

The subsystem is engineered for accounting for taxes, to produce a tax return, to obtain projected data about bank's taxes using the ABS 2B database.
The subsystem ensures the automation of the following operations:-

When using the subsystem, the tax return lines are accounted for.
Thanks to a special rounding method, amounts in hundreds of hryvnias in a tax return which indicate the total income and the total expenses are always equal, in round figures, to the amounts of the total income and the total expenses in kopecks this allowing you to avoid discrepancies in a tax return.
The subsystem enables you to print a tax return ready for submission to the tax authority. Also, reporting includes the itemization of tax return calculation and accounting for taxes for a period.

4 Accounts Receivable & Payable Accounting

4.1. Keeping Suppliers/Customers Register

In the suppliers/customers register, bank's counterparties in transactions for the purchase-sale of inventory, property, plant and equipment, intangible assets; in services related to internal activities, as well as in loans and advances to the bank's employees are kept.
The subsystem ensures the control of accounts receivable and accounts payable from these transactions and services as well as accounting for deferred charges (balance sheet account 3500) and other income accrued (balance sheet account 3678).
The system keeps records of goods/services supply contracts, of the details of documents which serve as the grounds for making each payment under the contract. The records of nonrecurring payments/supplies are also possible. Accounts receivable for each particular payment is displayed.
Time schedules of payments and supplies under contracts enable you to obtain a projected cash flow for accounts receivable.
The subsystem supports such options of the bank's accounting policy as follows:-

4.2. Reports

The capability of producing an accounts receivable and accounts payable list by date with the options of sorting and grouping by:-